Minor revisions are common to project management. These revisions are usually very easy to handle. However, some types of revisions require approval from the ACHRI President and/or approval from the PI’s home department administration and accounting offices. Below is an explanation of the process to revision an intramural budget.
- Send an email to Amy Stalls , ACHRI Grant Specialist, requesting a budget revision.
- Explain the revision, and provide a reason for the change and explain which item(s) will increase and which item(s) will decrease.
- The ACHRI Grant Specialist will be able to quickly analyze the request and promote efficiency in the process.
- Explain the revision, and provide a reason for the change and explain which item(s) will increase and which item(s) will decrease.
- The ACHRI Grant Specialist will analyze your request and determine the next step based on the following criteria:
- Equipment. If the request involves purchase of equipment (equipment is any one item with an acquisition cost of at least $5000.00), the request must go to the ACHRI President for approval.
ACHRI Administration and Accounting like to be familiar with equipment purchases because these types of purchases may require special documentation. - Computers. If the request involves purchase of a computer, the request must go to the ACHRI President for approval.
Computer purchases made with intramural funds have traditionally been frowned upon by the peer-review committees for intramural grant programs. - Significant Budget Change. If the request involves a change that is equal to or greater than 25% of the total budget amount, the request must go to the ACHRI President for Approval.
This is a rule of thumb based on NIH standards. - Significant Change to Project Plan. If the request involves significant changes to the project plan as defined in the original application, the request must go to the President of ACHRI for approval.
This is standard operating procedure to promote quality in the intramural grant programs. - Salary Change. If the request involves salary changes, it must be forwarded to the PI’s accounting office for approval. The ACHRI Grant Specialist will contact the PI and request that he or she route the revision request for approval. To route the request for approval, download the Budget Revision Request form. Attach the original budget, the new budget and new budget justification. Provide adequate explanation of the changes to take place.
In this case, the accounting office must verify the salary and fringe rate and also be aware of the changes for their own internal monitoring process. If there is no salary rate change, but the PI wants to swap money between the salary EOC and some other EOC, there will need to be some communication between the ACHRI Post Award Administrator and the PI’s accounting office. For this reason, both parties need to be aware of the changes. Routing the request for approval keeps all parties in the loop regarding the change.
- Travel. If the request involves expenses for travel to conferences, it must be approved by the President of ACHRI. This type of budget revision will only be approved after the PI has obtained approval by the conference committee to present a poster or presentation based on the project funded by the intramural program.
- Minor Changes. If the request is minor, no approvals are required.
- Equipment. If the request involves purchase of equipment (equipment is any one item with an acquisition cost of at least $5000.00), the request must go to the ACHRI President for approval.
- Once all of the appropriate approvals are obtained, ACHRI will forward the request to the appropriate following personnel:
- After all of the appropriate accounting personnel have been notified and the revision is updated in the respective databases, the revision is complete.
ACHRI Post Award Administrator
The ACHRI Post Award Administrator will initiate a change to the budget in the eRquest System. The eRequest system will automatically request approval of the change from the PIPI’s Accounting office grants administrator
The UAMS Accounting offices need to update any applicable databases and/or documentation.ACH Accounting
ACH maintains the budget in the Meditech System.The PI
The PI’s office/business manager
Please send all CUMG correspondence to:
Amy Wallace
1120 Marshall Slot 842
Little Rock, AR 72202
(501) 364-3627
Fax (501) 364-2705
Arkansas Children's Hospital Research Institute
1120 Marshall Street
Little Rock, AR 72202
(501) 364-7373
Fax (501) 364-2705